Modern bookkeeping with personal support.
The Let’s Do the Books Way
Bookkeeping used to mean PDF bank statements with notes scribbled on them, followed by tedious scanning and emailing. Yikes. This is modern bookkeeping, tailored for online businesses.
Here’s how it works.
First, a short Zoom call with a member of our team.
We’ll spend 30-45 minutes setting you up in our service. All you’ll need is a list of the accounts you use in your business.
And don’t worry, we’re happy to work with your business finances exactly as they are today. Whatever you’ve done until now is just fine with us (we promise).
Next, we’ll bring your business financials up to date.
Whether today is January 20 or September 23, we’ll take your bookkeeping all the way back to January 1 of the current year. That way you won’t have any holes in your reports. Most bookkeepers would charge extra hundreds of dollars for this, but we include it in your first month of service at no additional charge.
We think it’s the best way to kick off a healthy, long-term bookkeeping relationship.
Then, we move into
maintenance and support mode.
Whenever there are new transactions in your business bank accounts, credit cards, or payment processors (like PayPal or Stripe), we’ll import those transactions and categorize them in our favorite bookkeeping software. We’ll also keep your key financial reports (the ones your tax pro will require) current, accurate, and available to you anytime.
We’ll also help you plan your business spending.
The most common question our clients ask us is “how much should I spend, on what, and when?” Our group cash flow planning sessions will help you answer those questions with confidence.
Whether you’re active or anonymous on these monthly Zoom calls, you’ll gain clarity and confidence as you hear an experienced cash flow coach guide business owners like you through their spending decisions.
Personal support from a
small, caring team.
Once each month you’ll get an email from us asking you to review that month’s transactions and confirm that we’ve categorized them correctly (don’t worry–we’ll give clear instructions on how to do that). This quick monthly communication will take you 2-5 minutes and give you the peace of mind that comes with knowing your bookkeeping is accurate and current.
You’re welcome to email us about your bookkeeping anytime. You can expect a reply within 24 hours (or on Monday if you happen to reach out on a weekend).
And when tax time rolls around we’re happy to answer your tax professional’s questions about your reports. It’s all about making things smooth and easy for you.
Flexible Pricing Calculator
Flexible pricing for your dynamic business
We know there’s no such thing as a “normal” month for self-employed folks like you and us. Some months the sales are rolling in, other months are quieter. That’s why we decided to make our pricing flexible.
Our fee is 3% of your collected revenue for the previous calendar month, with a minimum of $30 and a maximum of $200.
Try out the Flexible Pricing Calculator to see what your bookkeeping fee would be in any given month, and check out our three-month example below.
Three months of flexible pricing
One client pays you $3,000.
Your fee would be $3,000 * 3% = $90.
No sales this month (maybe you’re preparing for next month’s launch).
Your fee would be the service minimum of $30.
Your marketing efforts pay off and your business earns $10,000.
Your fee would be the service maximum of $200.
Why do we do this?
We know what it’s like to get a new business off the ground. We also know that very successful businesses have “off” months.
We want our pricing to be friendly to entrepreneurs at all levels.
How can we do this?
Experience and systems. With over six years of experience supporting coaches and freelancers, we know exactly how to deliver a great service without being a financial burden.
Frequently Asked Questions
You’ll pay $1 (yes, one whole dollar) today so we have your information in our billing system. Your first official charge will be on the 10th of next month. We’ll calculate your previous month’s revenue and then charge the card on file 3% of that amount. Play with the Flexible Pricing Calculator (above) to make this crystal clear.
Yes, within reason. If you’re a coach or a freelancer with a few dozen (or even a couple of hundred) transactions per month, in just a few accounts, with a small team…you’re the person we’ve built this business around. We’re excited to support you.
If you’re running a business with thousands of transactions, a dozen bank accounts and payment processors, a growing group of employees and contractors, and lots of different offerings…you should schedule a call with Mark (our CEO). We have plenty of experience in that kind of business. (But the fee will definitely exceed $200.)
Yes, although it won’t be Quickbooks or Xero, both of which are overkill (and overpriced) for the typical coach or freelancer. We use a fantastic tool called You Need A Budget to manage our clients’ finances. It’s inexpensive (just $85 per year) and just right for your business (and ours).
Nope. We’ll take care of the setup during your initial Zoom call with our team, and then we’ll maintain everything for you as part of our service. If you’d like to use You Need A Budget to plan your spending in your business, we’ll show you how in our live monthly cash flow sessions (held via Zoom — we’ll send you a schedule).
No. We’re happy to meet you right where you are! Once you’re all settled into our service, we’ll ask you to work toward a clean separation of your business and personal finances. That means business transactions in business bank accounts, personal transactions in personal accounts. We can explain more during your initial Zoom call with a member of the team.
We don’t comment on the “deductibility” of any expense. We defer to your tax professional as the final authority on whether an expense “counts.” Our job is to help you track everything so you and your tax pro can make easy adjustments based on your specific tax strategy.
Our rule of thumb is: use a business bank account (or credit card) for any purchase you’re making with the intent to grow and support your business.
If your tax pro ends up saying certain expenses don’t “count,” we’ll adjust your business financials accordingly. No big deal.
We’ve categorized hundreds of thousands of transactions for coaches and freelancers, so we find it pretty easy to categorize your expenses and income. But we also confirm our work with you each month in one short email exchange. That way you (and we) know everything is 100% perfect.
In the early part of January we’ll complete your bookkeeping for the year, package up your reports and send them to you. You’ll forward them on to your tax professional. If they have any questions, you can connect them with us. Smooth.
You will need to move to You Need A Budget, but we’re happy to do that for you. During your onboarding call a member of the team will let you know what we need in order to make that migration simple.
We’ll package up your data in a simple spreadsheet, which will make it easy for your new bookkeeper to import it into Quickbooks, Xero, and many other accounting tools.
(Of course we hope you’ll stay. Our longest-running client started working with us over six years ago. We’re proud of that, and we hope to work for you for years to come.)
Yes. Although most accounts are used to Quickbooks, the reports we provide will do the job. (At least they have for the last 6+ years.) If your accountant wants to make small adjustments to how we present the information, we’re happy to do it. This has rarely been necessary.
You can email us anytime at firstname.lastname@example.org and expect to hear from us within 24 hours (or on Monday, if you reach out over the weekend). We also hope you’ll join the live monthly cash flow sessions where we’ll guide you through the planning and forecasting process in your business finances.
Ready to get started?
Click the button below to sign up, or alternatively, schedule a consultation with Mark, the founder of Let’s Do the Books.